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Jobs or company...

SME - Business Support

Salary undisclosed

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Our expectations

Our values are a pivotal component to be the chosen real estate expert and strategic advisor to the leading owners, occupiers and investors around the world.

Support our People
  • Our employees are our most valuable resource.
  • We want to attract, develop and retain the best people.

Serve our Clients

  • We determine our success by the value we produce for our clients.
  • We want to be our client’s trusted advisor and preferred business partner.

Aspire to Leadership
  • We always strive to be the best in everything we do.

These values guide our conduct and behavior towards everyone with whom we come into contact. Specifically, our expectations for all employees are that we will all behave in accordance with the following expectations:

  • Always behave in accordance with JLL’s policies and procedures and report any concerns to your line manager.
  • Work in a safe manner, in compliance with all relevant Occupational Health and Safety requirements.
  • Comply with JLL’s Quality and Risk Management Systems.
  • Proactively pursue ongoing personal growth and professional development
  • Behave in a manner that results in a workplace free of discrimination, harassment, and intimidation and bullying.
  • Carry out all duties as set out in this position description, and other work as directed by your Manager, in line with your ability to do so in a safe and competent manner

Key Dimensions

Financial Delegation

The position has no set financial delegation. The Controller must approve all financial expenditure.

Key Internal Relationships
  • Reports to the Controller on daily issues/queries, identified risks or concerns or if requiring assistance.
  • Interacts with Accounts Team, and Administration to share knowledge and contribute to continual improvement of the team.
  • Interacts and builds a high level of rapport with the Accounts Team, Key Stakeholders, Valuers and Administration

Key External Relationships
  • Liaises with clients and customers regarding documentation or file clarification, and payment of private valuations.
  • Contacts external parties as needed, to answer enquires regarding pre-payments, accounts,

Key Responsibilities
  • Maintaining of Accounts Payable, Accounts Receivable, employee claims reimbursement and End-of-Month reconciliations
  • Responding to client email queries (AP and AR)
  • Various General ledger reconciliations
  • Provide daily turnover and weekly allocation report to maximize operational efficiency within the business
  • Collection, preparation and banking of daily takings.
  • Arrange invoice approval and submission within a timely manner to the Shared Services team for processing
  • Administrator of the JLL MS bank accounts
  • Co-ordinate manual/bank cheques, update and reconcile the bank statements
  • Proactively chase outstanding debtors
  • Preparation and processing of standard journals.
  • Meet all corporate reporting requirements and deadlines consistently
  • Ensure compliance with accounting standards
  • Responding to daily financial and administrative demands to maximize operational efficiency within the business
  • Ad hoc tasks as required

Qualifications

Qualifications and Key Skills
  • Peoplesoft and experience preferred.
  • Previous experience in Residential valuations financial management – highly favorable
  • Previous experience in working with Australian Business and understanding of the Australian GST Law

Key Skills
  • Ability to build strong and effective relationships
  • High attention to detail with high volume business
  • Ability to work autonomously.
  • Ability to resolved ad hoc matters.
  • Sound communication skills; able to articulate well both verbally and in writing
  • Degree qualified
  • Ability to adhere to strict deadlines and take instruction.
  • Ability to work in a close team environment
  • Preferred financial reporting and analytical skills
  • Systems – ability to pick up new ERP systems quickly, strong Excel skills

Key Performance Indicators

Work Productivity
  • Downloading bank statement (Daily, AM as early as possible)
  • Marking off Prepayment jobs (Daily, AM as early as possible)
  • Email monitoring queue and responding to queries (Daily)
  • Receipting (Daily)
  • Bank Statement Reconciliation (Weekly)
  • ING Valocity - monthly reconciliation and issuing Tax invoice including Manual Adjustments (10th of the month)
  • WestPac Contract Compliances – monthly workings, process refunds, and individual credit adjustments (Monthly)
  • Valex – Workings (Monthly bulk Client payment), including processing manual adjustments in sage. Workings Completed during the month, and receipting is completed when funds are received end of the month
  • ANZ Valex Workings (including processing manual adjustments in Sage) Monthly (currently approx 1-2 bulk payments received each month)
  • Valex IMM workings (jobs completed by VA on IMM Valex & jobs completed by IMM on MS Valex) - Once payment is received from Valex - 1. determine which jobs belong to IMM, enter funds to 12133-IMM Valex Intercompany account & email each state contact and request Tax Invoices - transfer funds to Corp once received. 2. determine which jobs on Valex account will be paid by Corp. TRF invoices to 12133-IMM Valex Intercompany account, email Tax Invoices to IMM state contacts as they request.

Team Focus
  • Feedback from your assigned Manager and the wider Accounts team is positive
  • Feedback from Key Stakeholders - Corporate Finance Team and Valuations Advisory Finance Team is positive
  • Demonstrate initiative to assist others during quieter workflow periods.

Quality and Compliance
  • All work completed would have 100% Accuracy
  • Feedback from stakeholders must be recorded on procedures to address any quality issues for continuous improvement

Growth Of The Company
  • Identifies areas where service quality can be improved and actively participates in initiatives to deliver improvements
  • Conveys any identified opportunities for new business to Manager and participates in establishing and maintaining client relationships were required.
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